Provide company secretarial and corporate governance support to the Board and senior management, ensuring statutory compliance, accurate records, timely filings and smooth execution of corporate actions for a company.

Experience: 2–4 years (company secretarial / corporate compliance)

Reports to: Head of Legal / CFO / Board of Directors (depending on org)

Location: On Site

Employment type: Full-time

Core responsibilities

• Maintain and update statutory registers (directors, members, charges, share capital) and minute books.
• Prepare agendas, board packs, resolutions and minutes for Board and Board Committees; ensure follow-up on action items.
• Manage statutory and regulatory filings (e.g., registrar/ROC filings, annual returns, corporate tax/registry filings as applicable).
• Plan and coordinate AGMs/EGMs (notice, proxies, resolutions, attendance, minutes).
• Maintain company secretarial compliance calendar and ensure deadlines are met.
• Liaise with external advisors: company registrars, legal counsel, auditors, share transfer agents and regulators.
• Support share transfers, allotments, bonus/rights issues, and dividend documentation.
• Assist with corporate governance reporting and implementation of Board/Committee decisions.
• Provide practical secretarial and compliance advice to senior management and directors.
• Support onboarding of new directors (induction packs, statutory forms, director contracts and KYC).
• Support simple commercial contract reviews and escalation to legal where needed.
• Ensure confidentiality and secure handling of board papers and sensitive information.